The Use Policy is a text, for example a user charter or a disclaimer, that the platform shows to every member when they sign in. They must accept it before they can use the platform.

Set the policy

Click your profile picture in the top right corner, then click "Settings".
In the menu on the left, open "Advanced" and click "Use Policy".
Choose a language tab, then write the text in "Use Policy text". Repeat for each language your members use.
Enable the switch next to "Use Policy".
Click "Save changes".

Change the text

When you change the text, select "Reset Use Policy consent for all users (including those who have already accepted it)" before you save. Every member must then accept the new version at their next sign-in. Without this option, the members who accepted the old text are not asked again.

Example of a use policy

Replace the parts in brackets with your own names.

Welcome. At [Name of the company], we believe that sharing what we know helps all of us work better. [Platform name] is the place where we do it. Now that you have signed up, please read the rules below and take 10 minutes to complete the four steps.

Do not post anything that could embarrass you or your colleagues. Use common sense, and follow the company's existing policies. [Platform name] holds confidential information: do not share it outside the platform without explicit permission. Apart from that, please take part and contribute.

The four steps:

Complete your profile. It tells your colleagues who you are, what you know, what your role is and how to reach you. Add a photo.

Join the spaces that concern you. Each space is where the people of one project, department or topic share information.

Set your notifications. You can follow spaces, tags or people, by email or RSS feed. Adjust them as your priorities change.

Add [Platform name] and its bookmarklet to your browser toolbar. You are then ready to start sharing.