Challenge your spaces

You started your platform with a few spaces; maybe that's too many or not enough? Perhaps it is time to create new ones!

Here are 5 useful criteria to consider when evaluating your spaces:

• Spaces Related to the Organisation (department, division, business lines, teams, etc.): If sharing needs are felt at the level of teams, departments, or business lines, identify the initiators and don't hesitate to open this type of space to encourage cross-functional collaboration. If your goal is to break down silos or promote exchanges outside departments/jobs, consider closing spaces linked to the organisational structure in favor of more transversal spaces as mentioned below.

• Location-Related Spaces (site, geographical area of activity, offices): If there is a need to encourage discussions by country or site, these spaces will encourage transparency.

• Subject-Based Spaces: There may be a need for your employees to exchange ideas on topics that are transversal to the company or strategic for the business (digital transformation, corporate social responsibility, new ways of working, etc.), regardless of function, location, or experience.

• Use-Based Spaces ("community of practice" or "market watch"): If there is a need to ensure a clear distribution of uses by space, don't hesitate to create communities of practice for transversal exchanges where everyone is a contributor. Consider establishing watch spaces to facilitate discussions on emerging topics, as well as resource spaces to find procedures, rules, standards, etc.

• Project-Based Spaces (collaboration for a defined period of time): If some users need to exchange a large number of documents related to a specific project, feel free to open project spaces and close them as soon as the final deliverable is produced (which can then be shared in a common resources space).