Marking the occasion on launch day can already give a good starting signal to the new approach, some ideas:
Choose a momentum that is based on a company event: strategic seminar, team-building day, annual conference, Christmas dinner, etc.
Organize an event dedicated to the process. It can be a morning of work/reflection on the issue of knowledge capitalization, strategic intelligence, collaboration and an afternoon that demonstrates the arrival of the tool to initiate new work processes
Organize a plenary conference with a word from the management to give the Go on the arrival of a new sharing dynamic. Some external guests may be present to present a more strategic and global vision of the approach.
Display on the home portal a video presentation of the tool that informs of the arrival of the new platform
On each desk, place a goodies in the colours of the new platform to mark the occasion. For example, offer a mug on the day of the traditional annual seminar with the name of the platform and a slogan to encourage people to connect
Posters with the QR Platform Access Code throughout the company during the launch week to give everyone the opportunity to connect quickly via mobile
Organize a corporate photo session at the reception desk to invite users to have a correct profile photo
Place small (Belgian) chocolates or cupcakes on the desks with an invitation message to join the process, a small slogan such as "take the time of a break to connect to elium". For our customer, the chocolates have also arrived in all decentralized work sites thanks to coordination with the cleaning teams!
Stick posters on toilet mirrors with a circle on the face with this message: "From now on, also have your profile on Elium"
Place smoothies, cakes, fruit printed with the platform logo in the cafeteria or common area to intrigue and promote the tool
Display messages on screens in offices, corridors, etc.
Display messages on the home page of each computer on the day of launch