Only system administrators can check for duplicate files.
A good practice when building your knowledge base is to avoid duplicates. Elium provides you with an overview of all duplicate files on the platform.
To access this preview, go to the administration panel in the "Duplicated content" menu of the "Content management" section.
A table shows you all the duplicated files on your platform.
Images and personal spaces are ignored.
This is a two-level table. In the first level, each row represents a file. In the second level, a Story that contains the file. So you can see how many times each file is duplicated and especially in which Stories it is found.
In the example above, we can see that a Keynote file (the equivalent of PowerPoint on MacOS) has been uploaded in many Stories under different names (product_update 2.key, product_update.key, etc).
It is possible to access a preview of the Story by simply clicking on its title. This allows you to quickly see the context in which the file is located.
💡 How is a file detected as identical?
When you upload a file to Elium, a signature is generated based on its content. Elium will search all the files on your platform and see if several files have the same signature. If they do, then they are identical. The advantage is that even if your files have different names, they will be detected as identical.
What to do if you have duplicate files? There are several solutions. If it's something that's intentional, then of course you don't have to do anything. But if it's a mistake, then you can either merge the Stories, archive one or link them together. It's up to you to decide which solution is best for each situation.