Only contributors can edit files from Office Online. They must have a Microsoft 365 Business license. Readers don't need a license to read Office files.
Elium is an Office 365 Cloud Storage Partner. This partnership allows us to have a seamless integration between Elium and Office Online and therefore a smooth editing of Office files.
In order to edit a document from Elium and Office Online, the contributor must have a Microsoft 365 Business license.
In order to activate the feature, you have to toggle the integration in the admin panel integration page.
Editing an Office document from Elium
Any Office document (Word, Excel or PowerPoint) can be modified in one click.
To do this, open a Story that contains a Word, Excel or PowerPoint file on your Elium platform and click on it.
This action will open a document preview popup.
You just have to click on the button labeled "Edit in Office Online" at the bottom right of this popup. This will open the edited document directly in the dedicated Microsoft 365 application. In this example, Word Online.
You can now make all your changes. They are automatically saved in the file hosted on Elium.
Note: Several people can edit the document at the same time in Office Online.
In the top left corner, you have access to the saving information. You can see in which Story the file is saved, under which platform and when the last automatic save was made.
Once the changes are complete, you can either go back or click on the link to the Story from the popup above ("Edit a Word docum..." in the example).
When you edit a file from within Office Online, Elium creates a draft with your file changes. Since Office Online saves your changes in real time, this allows you to publish your changes to Elium when you are finished.
Elium informs you that your draft is ready via a banner as shown below. Click on it to load the latest version.
When you are satisfied with your changes, you can then publish the changes.
And that's it! You have modified your file without leaving your web browser.